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What you should know about archiving in the cloud

The development of archiving services in the cloud provides companies with more opportunities to outsource the underlying infrastructure and the potential for creating added value for users by using the virtual unlimited possibilities. The key issue for e-archiving becomes the discovery of data from the archive. 
 


 
 
While the majority of IT administrators are aware of the fact that the data resources increase with the differentiation of the types and locations, only few of them are prepared for the fact that some data must be stored in a secure manner, and discovered on demand of authorized institutions (which often require the immediate presentation of documents).
 
 
 
Companies move their paper archives into the digital form in cloud archiving service. But what should their decision makers remember first of all?
 
 
 
First of all they need to know what risk the outsourcing of document records bring. Archives in the cloud should not be purely cost-dependent decision. Some companies do not want to move records beyond their firewall to fully keep control over it, others are willing to pay to entrust their to a third party, with improved infrastructure and the latest security features. It depends on the degree of risk tolerance in your organization, trust in the archive service provider and the agreed SLA in accordance with established requirements. Private clouds have their own requirements for the necessary due diligence; data in public clouds is kept on servers shared by the service provider's other customers, and such situation may not be acceptable to some companies.
 
      
 
Another issue is access and control over data that may not be available immediately to their owners, who still remains responsible for submitting them to controlling institutions. The provider selected by a company should give adequate access to the data,  providing the proper bandwidth for mass transfer of files. The supplier must determine what amount of data and at what time can be send over the network. The main cost here is the discovery and bulk export of data, therefore, for some companies the most ergonomic solution may be the hybrid cloud. In this case negotiating a bit “exaggerated” requirements and testing it, seems the only good approach.      


 
Important thing for workflow is the integration of the archives with data management throughout the entire organization. Choosing a provider a company should take into account the requirements of the company for interoperability and customization, and whether the cloud will take into account additional archive data silos, their replication and management.